Private Limited Company Name Change Process in India

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How to Change Your Private Limited Company Name Easily

Company Name Change: Legal Rules and Guidelines

Changing the name of a Private Limited Company (Pvt Ltd) is a formal legal process under the Companies Act, 2013. Companies often choose to change their names for reasons like rebranding, business expansion, ownership changes, mergers, or to better align with a new business vision. The journey begins by checking the new name’s availability through the MCA portal using the RUN (Reserve Unique Name) service. Once approved, the company must hold a Board Meeting and an Extraordinary General Meeting (EGM) to pass the required resolutions supporting the name change.

Following this, Form MGT-14 (for the shareholder resolution) and Form INC-24 (for name change approval) must be filed with the Registrar of Companies (ROC). After successful verification, the ROC issues a fresh Certificate of Incorporation featuring the new company name. To make this entire process easy and seamless, Private Limited Company Name Change Process in India are here to assist you. From start to finish — documentation, filings, and approvals — our expert team ensures a smooth transition from your old name to your new identity.

Advantages of Renaming Your Pvt Ltd Company in India

Gives your company a fresh and modern brand identity.
Supports expansion into new markets, products, or services.
Strengthens your brand presence and attracts more customers.
Helps avoid legal issues with similar or conflicting names.
Reflects changes in ownership, management, or business vision.
Builds greater customer trust and professional image.
Offers a chance for complete rebranding and market repositioning.
Creates new opportunities for growth, partnerships, and success.

Essential Criteria to Change Your Private Limited Company Name

Active Company Status:
The company must be actively registered and compliant with ROC (Registrar of Companies) requirements.
No Pending Dues:
There should be no outstanding fees, penalties, or legal disputes related to the company.
Unique and Available Name:
The new name must be unique, not identical or similar to any existing company, LLP, or trademark.
Follow Naming Guidelines:
The name must comply with the Companies (Incorporation) Rules, 2014 and Companies Act, 2013.
Board Approval:
A Board Meeting must be held to pass a resolution for changing the company name.
Shareholders’ Approval:
An Extraordinary General Meeting (EGM) must be conducted to pass a special resolution by shareholders.
Proper Form Filing:
Forms like RUN (for name reservation), MGT-14 (for resolution filing), and INC-24 (for name change approval) must be correctly submitted.
Update Other Registrations:
After the name change, updates must be made to GST, PAN, TAN, trademarks, licenses, bank accounts, and other registrations.

What Documents Are Needed to Change a Company’s Name?

RUN Approval Letter (Name Reservation)
Board Resolution
EGM Notice & Special Resolution
EGM Attendance Sheet & Voting Results
Shareholder List (with shareholding pattern)
Updated MOA & AOA
Director’s Declaration (No default or dues)
NOC from Premises Owner
CA Certificate (for turnover & activity match)
Subscriber Sheet
MGT-14 Filed Copy

Step-by-Step Process for Renaming Your Pvt Ltd Company

Step 1: Reserve Your New Name (RUN Form)
Start by applying through the MCA portal to reserve the new company name using the RUN service. The name must be unique and comply with the naming rules set by the MCA.

Step 2: Board Resolution
Hold a Board Meeting to approve the proposed name change. The Board will also authorize calling an Extraordinary General Meeting (EGM) of shareholders to vote on the name change.

Step 3: Send EGM Notice
Notify all shareholders about the EGM, including the agenda for the meeting and the draft special resolution for the name change.

Step 4: Conduct EGM/AGM
Organize the EGM (or AGM if necessary) where shareholders will pass the special resolution to approve the name change with at least a 75% majority.

Step 5: Update MOA and AOA
Once the name is approved, update the company’s Memorandum of Association (MOA) and Articles of Association (AOA) to reflect the new company name.

Step 6: File MGT-14
Submit Form MGT-14 with the Registrar of Companies (ROC) within 30 days of passing the special resolution. This form should include the updated MOA/AOA and the resolutions passed.

Step 7: File INC-24 and Obtain Approval
Submit Form INC-24 to get final approval for the name change. Once the ROC approves, they will issue a New Certificate of Incorporation showing the updated company name.

Cost Breakdown: Pvt Ltd Company Name Change in India

Fees for Changing Your Pvt Ltd Company Name:

Government Fees:

RUN Form (Name Reservation): ₹1,000
MGT-14 Filing (Special Resolution): ₹300 – ₹600
INC-24 Filing (Final Approval): ₹1,000 – ₹2,000

Total Government Fees Range: ₹2,300 – ₹3,600 (approx.)

This includes all government charges for name reservation, filing resolutions, and final approval.

Private Limited Company Name Change Consultant Charges:

End-to-End Service Charge: ₹12,000
- This includes services like checking name availability, drafting the required resolutions, filing forms (RUN, MGT-14, INC-24), updating MOA and AOA, and providing post-approval assistance.

Total Estimated Cost (Government + Consultant Fees): ₹14,300 to ₹15,600

The total cost for changing your company name, covering all government and consultancy charge

Get Professional Help for Changing Your Company Name

Consultant Name: Vakil Adda

Service Offered:
Pvt Ltd Company Name Change Consultancy | Complete Support for Private Limited Company Name Change Process

Contact Us:
9726365800 / 9726365807

Head Office Address:
310 (403 & 412), Anand Milan Complex, Opposite Jain Derasar, Navrangpura Cross Road, Ahmedabad — 380009, Gujarat

Conclusion:

Private Limited Company Name Change Process in India is a strategic decision that must follow proper legal procedures. With the right guidance and expert support, the entire process can be smooth, quick, and fully compliant with MCA regulations. At Vakil Adda, we provide complete consultancy services — from name reservation to final approval — ensuring a hassle-free experience. Whether you are rebranding, expanding, or giving your business a fresh identity, our experienced team is here to make your company name change easy and stress-free.

Get in touch with Vakil Adda today and take the next step toward your company’s new identity!

Vakil Adda